Organizing Corporate Parties and Events: Steps and Tips

Organizing Corporate Parties and Events: Steps and Tips !!

In a professional setting or a corporate work environment we might come across the task of event management for the company. It’s not just an event, it’s the company’s image as well on the line, and you certainly don’t want to mess that up at all!

So here are some tips and steps on how not only to avoid a disaster but to manage a corporate party or event with perfection!

The first and foremost subject to pay think about is, the Goals and Objectives of the event.

Depending on that you can come up with the:

 

1. Budget: Setting up a preliminary budget by determining the approximate guest list and event type

   

   is one of the most important things.

 

2. Theme: Coming up with a theme which is appropriate to the event type, crowd type and mood of the event will determine the food, décor & music.

 

3. Book the Hotel/Venue: Decide within the best and appropriate venue for your event and hotel for the out of town invitees. Try to get the best deal as booking multiple rooms can always result in a discount.

 

4. Catering: Food and services are very important, select the best services. Make sure the catering employees are good mannered and polite.

 

5. Security: This not only protects you from liability, but this can help keep outsiders from crashing your party, or In case there is any mishap it will be handled quickly.

   

 

6. Decorations: Find out if the venue can provide decorations or if you have to supply your own. This can go a long way in making an impression.

 

7. Additional Vendors/Performers: A Bartender or a Live Band can influence the ambience of the event.

 

8. Photographer/Videographer: If the event needs to archive for future or maybe if it’s a party, a professional photographer will make sure it lasts forever!

 

9. Menu, Serving and Timing: After deciding the menu, timing of the food serving makes sure that nothing is wasted and the guests get everything you’ve spent money on. One thing you should NEVER cut back is services. Also, detailed floor plans, agenda, and food station displays can also make sure they don’t miss out on anything!

   

 

10. Invitations: Send out your invitations via traditional mail or electronically, just make sure it doesn’t feel like Spam. For the more important ones, you can ask the higher personnel to personally invite them so they take the event seriously.

 

11. Help: Delegate responsibilities to committees you know will be great at their assigned tasks or jobs.  Hand pick your staff based on some of the characteristics you have seen in each person.  You will thank yourself for asking for the help!

 

12. Souvenir/ Memoir: Souvenirs are helpful in making your event unforgettable, instead of the general give-aways like notepads, brochures – relating to the event.

 

13. Stay Ahead: Always have rebound strategies for fiascos like lack of parking area, flexibility in the number of guests, as spouse, husbands and significant others should also be counted, arrangement of a stage, slideshow options, microphones and all other equipment that just might come in handy.

    

 

14. To Do list & Timeline: Be Time-sensitive, make sure that you have created a countdown list to stay on top of the little details.