An outdoor wedding is a unique experience. It connects the happy couple and their guests with unforgettable scenery and a stunning natural backdrop for both the ceremony and the reception. However, this type of wedding can sometimes be more of a hassle to plan. When it comes to dealing with concerns like inclement weather, the accessibility of amenities, and the details of guest transportation. You’ll also need a plan for managing your vendors and suppliers, including everyone from your photographer to your wedding DJ.
While wedding planning might seem like a hassle, it can also be a fun opportunity to plan the party of a lifetime. Whether you’re setting things up for a small ceremony in a remote mountain town or hoping to get a spot at a venue such as the botanical gardens or a nearby BnB, there are a lot of logistics to review that are unique to the outdoor arrangement. In this article, we’ll look at some of the things you’ll need to consider if you’re planning to host your outdoor wedding.
Choose Your Venue Carefully For An Outdoor Wedding
There are a handful of factors that you should consider when you’re selecting a venue, which is usually the first significant decision when it comes to planning your wedding. First, think about the location of the venue, as it can play a major role in how the other logistics of the wedding turn out.
While it might sound nice to set everything up in a peaceful, pleasant location that is far from the hustle and bustle of the city, there are plenty of additional things you’ll need to organize when it comes to getting you and your guests to the location, with comfortable nearby accommodations.
Next, review the basic details and amenities that are either included or available with the venue. Are there options for catering and dining? Will there be reliable internet or, at the least, access to electricity? Both your decorations and your vendors usually depend on this being available when setting up the perfect stage for your wedding.
Additional Venue Requirements
Make sure to consider the capacity of your venue with your expected guest list. You’ll also need to make sure there’s room for your wedding DJ or live band. The latter can take up a considerable amount of space. For specific outdoor venues, you may also need to rent restrooms. Contrary to what you might be thinking, there are plenty of options for renting this type of facility that are quite luxurious and pleasant. If you’re ever in doubt about the details associated with the venue, you can always reach out to your venue manager.
Communicate With All Your Vendors
Once you’ve selected your venue, it’s time to think about the main vendors and service providers. You’ll need to make your wedding great. A professional wedding photographer is a must and can help you capture the key moments of your wedding for a lifetime. A videographer can help you do much of the same. It will give you plenty of options for looking back on fond memories of your big day.
A wedding DJ or a live band is a must for keeping the dance floor moving at your reception. Music goes a long way toward setting the perfect scene. And of course, don’t forget the food. You’ll need to coordinate with a catering company that can work with the scale of your guest list.
Feel like hiring individual vendors is too complicated? You may want to consider all-in-one venue packages, which bundle all of these services together for a single price.
Simplify Your Decorations
Complex decorative arrangements for outdoor weddings are often significantly more of a hassle than they’re worth. While they might look nice if everything goes well, they can be a struggle to set up and disassemble. If there’s a concern about inclement weather, decorations can quickly become a nightmare to clean up. Even a bit of wind can misalign things quickly.
When you’re planning an outdoor wedding, stick to the essential decorations without branching out too much. Lighting decorations and table decorations are a must. But small details for the eaves of the tent are an example of something that could quickly become a hassle. After all, the pleasant scenery of your venue’s location does most of the leg work to make your day special.
Check the Rules for Alcohol and Party Volume
Not every state and municipality offers the ability to hire an open bar or serve alcohol after a certain hour. There are also plenty of rules and regulations for hiring these types of services. Certain venues may also have a set time where you’ll need to turn down the volume for the evening. You’ll need to make your plans around these types of rules and regulations or choose a venue where they aren’t a concern. And if it is allowed then you must decorate your wedding bar venue
How are you and your guests going to get to your venue? What kind of shuttle services or transportation do you need to organize? If your venue is in a more remote outdoor area, this part of the planning process can get tricky, and in some cases, expensive.
Organize Your Backup Plans
Every outdoor wedding needs a reliable backup plan. There is a variety of situations, from rain to insects to wind, where it’s simply more pleasant to move things indoors. Many venues make setting up this kind of backup plan easy. They have nearby indoor gathering spaces or covered areas that are reliable and accessible. While you’d prefer to host everything outdoors, sometimes that’s not what makes sense at the moment.
Organizing an outdoor wedding comes with a unique range of logistical problems. These are concerns that you’ll need to address to ensure everything runs smoothly. If planning everything for your ceremony and reception seems like too much of a hassle, you may want to reach out to a professional wedding planner.