Questions You Should Ask an Event Planner Before Hiring Them

When you are set for organizing an event and have little disposable time in your hands, you think about hiring an event planner to ease off the hassle. But in a world full of multiple options, it becomes difficult to determine which event planner is apt for your event and will really be worth the money spent. So,in order to avoid disappointment, we have shortlisted few important questions which you ought to ask an event planner before hiring them.

What type of events do you organize? Can we have a look at your previous projects?  

Do they organize the type of event which you want to organize or is it their first time organizing such event at that scale? It is important to understand whether or not they have the staff capable of organizing that sort of event and are they capable of organizing the event smoothly with minimum errors.

 

How do you keep yourself updated with the event industry?

Is there any person who takes care of the research and updates or do they use some sort of application or magazine to stay updated? This will ensure implication of trendy and better inputs for your event.

What are your preferred venues for this particular event and do you have tie-ups with the venues?

It is not always possible to organize a particular event at our favorite venue. Event planners know better alternatives and they can suggest you with various options which can satisfactorily replace your favorite option(if it is unavailable). If the event planner has tie-ups with the venues you have shortlisted, it will benefit both of you as his reference will provide you discount and will provide him commission from the venue. Win-win situation!

What services are included in the fee?

Is the budget covering all the aspects (catering, equipment, decorations, staff, etc.) that you require? Are they providing licensed venues and vendors? This is important to know as lack of information might end you up with spending a big chunk.

Who would be the in-charge of the co-ordination on the day of the event?

It is necessary to know who would be coordinating with you as it would be terrible experience if there are more than one coordinator trying to get same things done leading to chaos.

What is the payment and cancellation policy?

The last and the most important question. What is the mode of payment they prefer? Is it cash or cheque or online transaction? What is the rate of advance payment? What if you cancel the contract after the payment of advance?

How ready are you for emergency situations?

Is the event planner capable to handle extra guests or requests during the event. Do they have extra equipment or staff or any kind of substitution with them for such situation.

These will surely help choosing an efficient event planner and stay away from over-charging event planners. Be smart and ask your concerns. It is better to ask rather than regret later with bad service.

Plan your next event with BookEventZ and get everything organized from venue to vendor in no time. You just have to sit back and groom yourself for the event while our experts take care of the business.