Social Gatherings

Complete Guide for the Best Farewell Party Ever

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So, it’s that time of the year when you have to bid your favorite seniors, friends, mentors or colleagues goodbye. As emotional as the bond you share, you would always plan to make this moment a special one. The farewell party is that parting gift which they would cherish for the rest of their life.

So as you are about to plan this party, just make sure you check out our suggestions and must haves.

Presenting you the ultimate planning guide for Farewell Parties!

How do I plan a perfect farewell party?

Well this is why we are here for your help. The following is a list of the key ingredients for your farewell party.

1. Prepare an invite list
farewell party

In order to bid adieu to your friends, make a checklist of all the guests. Double check to ensure everyone important is on that list. Gather their contacts and social accounts for further communication.


farewell party

Get a quick estimate of the budget and keep it a realistic figure in your mind. Set optimum range taking into consideration both, date and expected expenditure per person.

farewell party

The date is important because you have to confirm the availability of both the guests and the venue on that day. Set a tentative date range and cross check with the guests’ schedule.

Also book your venue well in advance. Do not postpone this activity as this may spoil your event altogether.

To confirm availability of venue, you can also post a query on our website   for your preferred venues. We will come up with all the required details and communicate with you.

4.Planning a theme

The party theme is a must nowadays. And this will take most of your planning and hard work. For the party theme you have to take into consideration the number of participants and the time of the party.

For late night parties, our suggestions are

Prom Night Theme

farewell party
farewell party

Oscar Party Theme

farewell party

Pirate Theme

farewell party

Hollywood/ Bollywood/ Tollywood themes

farewell party

You can also visit our blog to know more.

Sometimes due to lack of time, you might have to organize your party in the afternoon.

For this, we would suggest the Hippies party theme and the Camp party theme. A party in open-air with all your friends is an awesome way to celebrate the farewell. A perfect way to enjoy a picnic like party with minimum budget and setup involved.

farewell party

farewell party

5. Venue and Professionals

With the invite list, budget, date and theme set, it’s time now to search for the appropriate venue for your event. Focus on the capacity of the venue and the budget.

Do take care that the venue should be complete in terms of ambiance, facilities and capacities. Some basic searches you might want to conduct are also available on our website.

farewell party

Do have a look on the following blogs:


farewell party
farewell party

Also book the performers and professionals early to make sure everything is taken care of.

farewell party

Visit our site and explore wonderful options for your events.


Send the invites as soon as the above have been finalized. The invites should be sent over both emails and social media channels.

farewell party

7. Send reminder E-mails and social media reminders.

farewell party
Maintain a log of all the emails sent and replies received. Also, contact them on social media and messaging platforms to gather their response.

Scheduled reminder emails should be sent at least a week prior to the event and on the day before the event.

8. Gifts

farewell party

It’s a great idea to plan your gifts as your receive confirmations for your guests. You should book an estimated number of gifts in accordance with the confirmed replies.

9. Venue check and last day preparations.

Be sure to check the venue and prepare a checklist for all the preparations.

With everything in place, now it is your turn to enjoy the party and cherish the moments.

farewell party

Just as a reminder we present you all the above mentioned steps in an all-important, all inclusive infographic.

– Abhishek Srivastava

farewell party


BookEventz is an online venue booking service to help you to handpick venues that are best matched as per your needs. You can find ideal places for board meetings, conferences and special occasions like weddings, receptions and birthday parties. We are here to help you Save Time, Money and Plan a Perfect Event.

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